Blog

Simplify Print Ordering with Web-to-Print

Managing printed materials across multiple locations, departments, or teams can quickly become complicated. Business cards, brochures, signage, apparel, promotional items, and other branded materials all need to be ordered, approved, produced, and delivered.

For growing organizations, managing those requests manually can consume valuable time and create unnecessary opportunities for inconsistent branding, ordering errors, and added costs. Harmony brings technology, print production, inventory management, fulfillment, and distribution together through a customized Web-to-Print solution, giving organizations one partner and one streamlined process for managing their branded materials.

Put Your Print Materials in One Place

A Web-to-Print storefront gives approved users access to the branded materials they need, when they need them.

Instead of emailing requests to a marketing department or coordinating with multiple vendors, employees can log into a customized storefront, select approved materials, make permitted customizations, and submit their order. Corporate teams maintain control over what is available while employees and individual locations gain the flexibility to order on demand.

But the portal is only part of the solution. Behind every order is Harmony’s production and fulfillment team, managing the details from printing and inventory to picking, packing, and delivery.

The result? Fewer requests, fewer administrative steps, and a more efficient way to manage your brand.

Brand Control Without Creating Bottlenecks

Harmony’s Web-to-Print storefronts can be built around approved materials and templates, helping ensure logos, colors, messaging, and other brand elements remain consistent. Materials that require personalization can include controlled fields that allow employees to change necessary information without altering the overall design.

Connect Ordering, Inventory and Fulfillment

Harmony can take the process beyond online ordering by connecting your Web-to-Print storefront with inventory management and fulfillment.

Printed collateral, promotional products, apparel, and other materials can be produced and stored at Harmony, then picked, packed, and shipped as orders are placed. Reorder notifications help keep frequently used materials in stock, while shipping notifications provide greater visibility into outgoing orders.

That means fewer spreadsheets, storage headaches, vendor relationships, and shipments for your internal team to manage. More importantly, it brings more of the process under one roof. From producing the materials to managing inventory and getting orders where they need to go, Harmony provides a single resource for the entire workflow.

See It in Action

A premier healthcare provider faced this exact challenge as its organization rapidly expanded. With more than 100 locations across 11 states, they needed a more efficient way for its centers to order employee apparel, brochures, direct mail, signage, promotional products, and other branded materials. Managing requests and multiple vendors was creating additional work for its marketing team while making consistent quality, pricing, and branding more difficult.

Harmony became the healthcare provider’s one-stop resource for branded materials, creating a Web-to-Print portal that connects its locations directly to the print, apparel, promotional products, inventory, fulfillment, and distribution services they need.

The impact goes beyond convenience. By consolidating its branded materials and fulfillment with Harmony, they reduced shipping costs by 50% while also eliminating countless internal hours previously spent managing orders.

Read the case study to see how Harmony helped the organization streamline its workflow, maintain its brand, and reduce costs through Web-to-Print.

More Than a Web-to-Print Portal

Whether you’re managing a handful of employees or hundreds of locations, Web-to-Print can eliminate unnecessary steps between needing a branded item and getting it into someone’s hands.

With Harmony, the technology is just the beginning. Our team combines Web-to-Print with print production, apparel, promotional products, inventory management, fulfillment, and distribution to create a solution built around the way your organization works.

From maintaining brand standards to getting the right materials into the right hands, Harmony helps manage the process from order to delivery. Less time managing orders. More control over your brand. One partner bringing it all together.

Most Recent Articles